Invoices and calculator

DocPro Accounts Payable

Automate AP: scan/OCR, ERP validation, workflow, audit reports.
Invoice-to-ERP. Seamless.

DocPro Accounts Payable Management System helps AP teams reduce manual effort, prevent duplicate payments, improve internal controls, and gain end‑to‑end visibility—while integrating with your ERP via APIs.

Request a demo Sample workflow

Why AP teams choose DocPro

Tackle common AP challenges—delayed approvals, missing invoices, matching errors, fraud risk, and limited visibility—by standardizing the process with automation and controls.

AP automation features

Scan invoices with DocPro Scan Tool, extract and index via OCR automation, process through configurable workflows, validate against ERP data, and manage exceptions—then generate reports for visibility and compliance.

End‑to‑end visibilityCentral control panel to spot bottlenecks
Fewer errorsOCR indexing + validations vs ERP data
Stronger controlsDuplicate invoice checks + audit trails

Core capabilities

Built to reduce manual processing and improve internal controls.

  • Scanning of invoices (DocPro Scan Tool)
  • Indexing of invoices (OCR automation)
  • Configurable workflow system (based on your business process)
  • Invoice processing, problem resolution, approvals
  • Exception queues + validations (against ERP data)
  • ERP integration through APIs + reporting
  • Manual upload with bulk upload option

DocPro AP solution highlights

Operational benefits your team will feel immediately.

Capture in seconds

Extract invoice data quickly and consistently.

Duplicate invoice check

Reduce duplicate payments and fraud risk.

2‑way / 3‑way matching

Support controls and matching accuracy.

Paperless office

Secure archival + searchable records.

Key challenges addressed

Designed around real AP pain points: manual processing, data entry errors, delayed approvals, lost invoices, matching errors, fraud/security risks, compliance issues, exception follow‑up, and strained vendor relationships.

Visibility & speed

Queues + dashboards to reduce slow processing and delays.

Controls & compliance

Authorizations, audit trails, and policy‑aligned workflows.

Vendor experience

Clear status, fewer exceptions, and fewer missed early‑payment discounts.

Sample Accounts Payable workflow

From invoice receipt to payment—urgency routing, processing, and status visibility.

Receive invoice Invoice arrives via email/scan/digital. Barcode + scan assigns a unique ID for tracking end-to-end. Index & verify OCR extracts key fields automatically. Team verifies and segregates invoices as PO vs Non-PO. Route by rules Urgent invoices go to an urgent queue. Normal invoices flow to the standard processing queue automatically. Validate & resolve exceptions Validate against ERP tables & rules. Exceptions move to resolution queues for follow-ups and correction. Approve & post to ERP Approval queue completes controls. Invoice is posted in ERP via secure API integration. Pay & archive Payment receipt is recorded against the invoice, then archived securely with audit trail and reports.

Request a demo

See DocPro in your exact workflow: approvals, permissions, and audit trails tailored for Indian enterprises.

🔒 Secure & Confidential • Data localized in India

Prefer email? Write to info@docprodms.com.