Records Management System

Electronic Records Management System Software - DocPro Suite

Keep track of your important documents & ensure best practices for your records room management.

records management system

Highlights

Reduce physical document storage & movement

Avoid losing important documents

Track documents given out to employees

Reduce errors and rework

Quickly locate your documents and files

Improve productivity

An organization's records preserve aspects of institutional memory. Even in the era of digitization, organizations are required to maintain copies of physical documents for various reasons like statutory, client audits, R&D records, manufacturing records etc.

Organizations must maintain Records Room operations for managing the physical records. Records Rooms need to be managed efficiently for quick and accurate response to requests from other departments. DocPro Records Management System (DocPro RMS) is the right tool for managing records room operations of any size.

In determining how long to retain records, their capacity for re-use is important. It's an expensive affair to maintain physical documents as records room need to have environmental control systems, pest control, fire retardant systems etc. to ensure that the physical documents do not deteriorate or get destroyed. Apart from this access control systems must be implemented to ensure that the documents do not fall into the hands of unauthorized people. Organizations are not only required to track all the files individually, but also maintain a storage space and hire professionals to keep an eye on those.

Records management policy is necessary for any organization to know what documents to keep and for how long. Some documents are stored out of the organization premises to save space, whereas some organization also uses document management system to manage this data. Management of records without any software system becomes tedious for accessing or retrieving any data when needed as the location of containers consisting items or items themselves may be difficult to remember. If the data is maintained on some simple systems like notebooks or spreadsheets then there is the threat of misplacing, losing, overwriting or deleting, which may compromise the entire record room operations. DocPro Records Management System is your best bet to ensure that your record room operations are perfect.

DocPro Records Management System helps you to maintain all the details of items and keep all those in a central repository. DocPro RMS helps you to maintain accurate, reliable and useable records that can help increase in the efficiency and effectiveness of the business practice.  DocPro Records Management System provide systematic control of all records, regardless of storage medium, from creation to disposition.  It helps you sort out your records, enabling you to capture, store, control, and deal with the information the records contain. The tedious procedure of manually locating the item or searching for the location of item through records in registers is eliminated.

Authorized user can also track the capacity of locations, whether the location is occupied or more items can be added to the location. DocPro records management software helps you create and manage workorder requests. Users get access to real-time data as DocPro RMS has features for updating information using processes like pick validate, delivery update and destroy update.

Considered a key component of operational efficiency, DocPro records management software adds more value to organization’s information assets.

For more information about DocPro RMS, Please download following PDF file.

Advantages of DocPro Records Management System

Manual Records Management
DocPro Records Management
Error prone processes. Increased cost of rework and lost productivity. Best practices are implemented implicitly when you use DocPro RMS. Improved productivity.
Important documents and files get misplaced or permanently lost. No fear of losing your important documents ever.
Searching takes time. Dependent on human memory or using spreadsheets which is error prone. Tracking of all documents at your fingertips. Quick Search and retrieval.
Highly dependent on the person in charge of records room. Prone to human errors. No dependency on personnel. System ensures processes are followed.
No audit trail available. Each and every activity is maintained in the audit log.
No alerts and notifications. Alerts and notifications for exceptions.

Features

Add, search and track items (files/folders/containers)

Easy retrieval

Submission of requests to Records Room by users

Information security

Add items to locations, move item to other location

Real time access of workorder status

Bulk data import for new items, re-filing items, item and location movement.

Benefits

DocPro Records management software brings numerous benefits to your organization and helps you and your organization become a big success.

Organizing information for retrieval when needed

Elimination of redundant data

Long term retrievability

Protecting records that are essential to critical business operations

Control the generation and growth of records

Increase productivity and accountability in the organization

Cut costs, save time & efforts

Litigation risks are minimized using records management

By providing easy and better access to relevant records, it helps in better governance and corporate decision-making.

Software Screens

Pricing

DocPro RMS Pricing
INR USD AED
Records Room Ops users – 5 User pack 12,00,000 15,000 60,000
Requestor/approver – 100 User pack 6,50,000 8,250 32,500
Hand Held Terminal License 1,30,000 1,700 6,500
5 Concurrent User License 12,00,000 15,000 60,000
10 Concurrent User License 20,00,000 25,000 1,00,000
15 Concurrent User License 26,75,000 33,500 1,35,000
20 Concurrent User License 32,00,000 40,000 1,60,000
25 Concurrent User License 35,50,000 44,500 1,75,000
30 Concurrent User License 38,40,000 48,000 1,92,000
35 Concurrent User License 40,75,000 51,000 2,05,000
40 Concurrent User License 42,80,000 53,500 2,15,000
45 Concurrent User License 45,00,000 56,500 2,28,000
50 Concurrent User License 46,50,000 58,000 2,35,000
100 Concurrent User License 58,00,000 72,500 2,90,000
DocPro RMS Req/Aprover Pricing
User INR USD AED
10 82,500 1,000 4,100
20 1,50,000 1,800 7,500
30 2,30,000 2,750 11,500
40 3,00,000 3,700 15,000
50 3,60,000 4,500 18,000
60 4,20,000 5,250 21,000
70 4,62,000 5,700 23,100
80 5,06,000 6,300 25,300
90 5,50,000 6,800 27,500
100 5,70,000 7,100 28,500

DocPro RMS Pricing

Records Room Ops Users

   

DocPro RMS Requestor/Approver Pricing

Concurrent Users

INR

USD

AED

   

Users

INR

USD

AED

5 Concurrent User License

12,00,000

15,000

60,000

   

10

95,000

1,200

4,800

10 Concurrent User License

20,00,000

25,000

1,00,000

   

20

1,70,000

2,100

8,500

15 Concurrent User License

26,75,000

33,500

1,35,000

   

30

2,50,000

3,200

12,500

20 Concurrent User License

32,00,000

40,000

1,60,000

   

40

3,30,000

4,100

16,500

25 Concurrent User License

35,50,000

44,500

1,75,000

   

50

4,10,000

5,200

20,500

30 Concurrent User License

38,40,000

48,000

1,92,000

   

60

4,80,000

6,000

24,000

35 Concurrent User License

40,75,000

51,000

2,05,000

   

70

5,25,000

6,500

26,000

40 Concurrent User License

42,80,000

53,500

2,15,000

   

80

5,80,000

7,200

29,000

45 Concurrent User License

45,00,000

56,500

2,28,000

   

90

6,25,000

7,800

31,000

50 Concurrent User License

46,50,000

58,000

2,35,000

   

100

6,50,000

8,200

33,000

100 Concurrent User License

58,00,000

72,500

2,90,000

                   

* Implementation charges will be extra depending on the scope.

* Support Warranty – included for 1 year from date of PO

   

Hand Held Terminal License

* AMC – 20% after 1 year from date of Purchase Order

     

Per License

1,30,000

1,700

6,500

                   

Request A Free Demo

Because we believe in transparency and forging long-term mutually beneficial relationships with our customers.

    For Any Queries Please
    Mail Us on : info@docprodms.com

    Newsletter signup

    Subscribe to our email list and stay up-to-date with all our software release and latest updates
    Loading

    About Chrome

    Chrome Infosoft Solutions

    Chrome Infosoft Solutions Pvt. Ltd. is a leading solutions provider of Business Process Management Solutions (BPM), Document Management System (DMS), Workflow System, Records Management System and Accounts Payable Automation software.

    Read More

    Contact Info


    Centre Point, Unit No – 106,
    Andheri-Kurla Road, J B Nagar,
    Andheri (East), Mumbai – 400059, MH, INDIA.
    (Next to J B Nagar Metro Station)



    +91-22-46041272
    +91 - 9372081709



    info@docprodms.com

    Back to Top